Privacy Policy

Through this Privacy policy S.V.T.B. Curius provides an insight how the association collects and processes personal details of its members.

Who wants to become a member of S.V.T.B. Curius (hereafter to be called Curius) needs to fill-in the ‘Become a member’ form on the website and this form needs to be approved by the board of Curius. The ‘Become a member’ form on the website collects the critical personal details which are needed to stay in contact with Curius. Personal details of the members of Curius will be carefully processed and secured.

Curius respects the  privacy of its website visitors and takes care that personal details which is entrusted will be dealt confidentially.  Curius obeys the rightful regulations according the protection of personal details. 

Personal details

The board of Curius coordinates the management of personal details. For questions, please contact info@curius.nl.

Members of Curius are asked to provide the following details:
- Full name, address & place of residence
- Date of birth
- Email address
- Mobile phone number
- Study
- Student number
- IBAN
- Email parents
- Phone number parents

S.V.T.B. Curius will only share parts of this information with the following organizations:
· TU Delft:
   o Your personal data, telephone number and address in case of emergency and registration of presence at activities.
· Genkgo (our publishing and communications platform, including member database):
   o All personal data as is described above.
· Mediacenter Holding B.V. (our presser of the Consul)
   o Full name and address.

We have a contract with these organizations who receive data that they will use the data trustfully and not share them for other purposes

We will not share this data with any other third parties, unless you give permission to us to do that.

It is possible to browse most of the website of Curius anonymously, only the member part is hidden for anonymous visitors.

Correctness
By communicating your personal details you indicate that these are correct and complete. Curius adapts your data to your request if your personal details are changed or if you determine that data held by Curius turn out to be incorrect.

Security
Curius has taken appropriate technical, physical and organizational measures to protect the personal data against loss or against any form of unlawful processing.

Exchange
Curius can provide your personal details to members of the Curius boards and committees that are active within Curius. Curius ensures that those who receive this information are aware that these details may only be used in the context of their association activity. All members of Curius are able to look in to the following personal details of other members:
- Full name
- Address
- Mobile phone number
- Email address

Curius will never provide personal details to third parties, except in case of legally based obligations or if necessary to provide information requested by you.

The rights you have in respect to your personal details held by Curius

You have the following rights with regard to your personal details, which we process:
- The right to view that personal details;
- The right to have the personal details corrected by us if they prove to be incorrect;
- The right to have the personal details deleted if you are no longer a member of the S.V.T.B. Curius;
- The right to ask us to transfer your personal details to another organization designated by you;
- The right to file a complaint about a certain form of use (processing) of that personal details with the board of Curius. They will contact you and, in consultation with you, try to remove the reason of the complaint. If you cannot reach a solution, you can submit a complaint to the Dutch Personal Data Protection Authority.

Privacy policy photos

Images describe the atmosphere of the association and make the website more attractive. By using photos Curius provides additional information. The photos are only used in the Consul of Curius and on the website where they are only downloadable for members of Curius. They are not intended for further publication and/or multiplication.

Objections to a photo on the website of Curius
In connection with the conditions regarding the violation of the image right infringement and/or the violation of the privacy legislation (GDPR), photos on which someone is clearly identifiable will be removed at the request of the person concerned. This request must be  submitted by letter. This can be done by the email: info@curius.nl. It is important that you include your contact details: name, address of the person who filed the complaint, activity, date of the activity and a description of the photo. The board of Curius will process the complained and can consult with you if necessary. If this does not result in an agreement, the photo will be deleted. You receive a written response to your objection via an email by Curius.

Data visitors website

For statistical purpose, anonymous visitor data from the website of Curius will be kept. Information such as visiting frequency and the average time of a session is used for internal research and for improvement of Curius its website. The data processor for the website is Genkgo B.V.

Additional Privacy policy

Committees
A considerably part of the services, brought to you by S.V.T.B. Curius is performed by committees. To provide these additional services, the processing of additional personal data is required. The additional services are divided in five categories:

  • Foreign trips
  • Career
  • Publications
  • Activities
  • Education

To make use of these services, permission is required to process extra personal data. S.V.T.B. Curius can only process, share and ask for extra personal data if the user has met two conditions:

  • The member has agreed with the general privacy policy.
  • The member has registered for one of the five services who are mentioned above.

Foreign trips

For a trip, organized by S.V.T.B. Curius, it is possible that (on top of the general personal data as mentioned in the general privacy policy) the following personal data be asked and processed:

 

Personal data

Reason

Identification

  • Passport
    • A copy of the passport
    • Document number
    • Nationality
    • Last name
    • First name
    • Date of birth
    • Place of birth
    • Gender
    • Length
    • Date of issue
    • Date of expiration
    • Signature

 
  • Passport data can be processed and shared with transport services (for example: airlines, tour operators etc.) for the purpose of the planning of the transport.
  • Passport data can be processed and shared with accommodations for the purpose of the reservation of the accommodation.
  • Passport data can be processed and shared with intermediary services (for example: travel agencies, websites where you can book trips etc.) for the purpose of the organization of the trip.
  • Passport data can be processed and shared with companies for the purpose of visits to locations (for example: an office, a construction site, a factory etc.).
  • Passport data can be processed and shared, in case of an emergency,  with third parties (for example: injuries, loss of a passport etc.)

Insurance

  • Insurance card
    • A copy of the insurance card
    • Last name
    • First name
    • Date of birth
    • Number of the insurer
    • Number of the insurance card
    • Date of expiration
  • Insurance data can be, in case of an emergency, shared with third parties (for example: injuries).

Health

  • Diseases
    • Allergies
    • The use of medication
    • Physical condition
  • Data about allergies can be processed and shared with accomodations and restaurants.
  • Information about medication and information about the physical condition of the participant can be processed for the purpose of the safety of the participant.

Financially

  • Bank details
    • IBAN-number
    • BIC-number
  • Financial data can be processed and shared with the accounting program Exact in the purpose of carrying out direct debits or recognizing transactions.

Study

  • Study details
    • Study number
    • Year of registration
    • Study program
    • Study progress
    • Domain 
  • Study details can be processed and shared for the purpose of selection procedures.
  • Study numbers can be shared with vaccination centres in the purpose of getting vaccinations with discounts.

 

Registration

  • Registration details
    • Motivation letter
    • Resume
  • Registration details can be processed and shared for the purpose of the selection procedures.

Activities

For an activity, organized by S.V.T.B. Curius, it is possible that (on top of the general personal data as mentioned in the general privacy policy) the following personal data be asked and processed:

Personal data

Reason

Health

  • Diseases
    • Allergies
    • The use of medication
    • Physical condition
  • Data about allergies can be processed and shared with accomodations and restaurants.
  • Information about medication and information about the physical condition of the participant can be processed for the purpose of the safety of the participant.

General

  • Body
    • Clothing size
    • Gender
  • Clothing sizes can be processed and shared for the purpose of appropriate clothing.
  • Information about the gender can be processed and shared with for the purpose of organizational classifications.

Financially

  • Bank details
    • IBAN-number
    • BIC-number
  • Financial data can be processed and shared with the accounting program Exact in the purpose of carrying out direct debits or recognizing transactions.

Publications

For publications who are made by S.V.T.B. Curius, it is possible that (on top of the general personal data as mentioned in the general privacy policy) the following personal data be asked and processed:

Personal data

Reason

General personal data

  • Names
    • Last name
    • First name
    • Initials
  • Residence
    • Country
    • City
    • Postal code
    • House number and additions
    • Street
  • General personal data can be processed and shared with third parties who are involved in the process  of publishing for the purpose of publishing and delivering the publications (for example: presser, delivery company etc.).

Career

For a career related activity, organized by S.V.T.B. Curius, it is possible that (on top of the general personal data as mentioned in the general privacy policy) the following personal data be asked and processed:

Personal data

Reason

Career

  • Career details
    • Resume
    • Motivation letter
  • Career data can be processed and shared with companies for the purpose of selection procedures.

 

Study

  • Study details
    • Year of registration
    • Study program
    • Study progress
  • Study details can be processed and shared for the purpose of selection procedures.

Education

For an activity related to education, done by S.V.T.B. Curius, it is possible that (on top of the general personal data as mentioned in the general privacy policy) the following personal data can be asked and processed:

Personal data

Reason

Study

  • Study details
    • Year of registration
    • Study program
    • Study progress
    • Choice of domain
  • Study details can be processed and shared for the purpose of research to improve the quality of the education(for example surveys) of the studies Technische Bestuurskunde, Management of Technology, Engineering, Policy & Management and Complex Systems Engineering and Management and the faculty Technology, Policy and Management